Tender, quote, comply, deliver, without rebuilding the job twice.
The quote, proof, compliance check, and follow-up stay attached from first enquiry to close-out, so you are not piecing it together at night.
Start with the workaround that is costing you the most time.
Jobs, readiness, and tenders are three ways into the same system. Start with the mess that hurts most, then keep the rest connected instead of adding another disconnected tool.
Jobs
Job management that does not create more cleanup.
Quotes, scheduling, jobs, invoices, and evidence without the usual handoff mess.
Explore jobsReadiness
Readiness before the crew finds the problem on site.
Compliance, credentials, safety packs, and the blockers that stop work before it starts.
Explore readinessTenders
Read the tender once. Price it with your eyes open.
Tender extraction, quantities, RFIs, compliance traps, and fewer missed details.
Explore tendersEvery email, already triaged.
Ghost Admin is designed for the inboxes where quote requests, client updates, and site changes get buried under everything else. It reads incoming mail, pulls out what matters, and prepares the next step so you are not digging through threads before the work can move.
- Quote drafts from a single email. Scope is extracted, matched to your saved rates, and prepared for review.
- Smart threading and follow-ups. Conversations stay attached to the right job so less gets lost in inbox search or memory.
- Business-aware, not generic. Drafts should reflect your rules and context instead of making you start from a blank box.
A compliance pack that builds itself.
Licences, insurance, safe work paperwork, inductions, and tickets belong in one record so the proof is already there when a client, site manager, or auditor asks for it, instead of triggering a scramble across folders and phones.
- One record, many outputs. The same document can support the pack, the reminder, and the internal record.
- Expiry nudges before they bite. Renewals should surface early enough to handle before they block work.
- Crew quals tracked per person. White card, first aid, trade licences, and site docs should stay visible against the people who need them.
From email to sent quote in three clicks.
Saved rates, familiar line items, and a clear approval step make quoting feel like finishing a job instead of reopening old spreadsheets and writing it all again after hours.
- Rates library you actually use. Saved line items, markups, and overheads should carry forward without rebuilding every quote.
- Invoice with the job context attached. Evidence, variations, and final totals should already be close at hand when it is time to bill.
- Accounting connections where they help. The goal is less double-entry and fewer cleanup steps between systems.
Offline-first, built for the ute.
The field app should still be useful when signal drops: the day's run, access details, evidence capture, and the paperwork crews actually need on site, not a watered-down view that sends them back to the office.
- Today's run, loaded. Jobs, addresses, contacts, safety docs, and access notes should already be on the phone.
- Evidence captured in the flow of work. Photos, variations, and sign-offs belong against the job instead of in someone's camera roll.
- Role-based access for the field. Crew users should get what they need without inheriting office clutter.
Know what's actually making money.
A good dashboard should answer the questions you still carry in your head at night: what is winning, what is slipping, and where attention needs to go next, without making you compile the answer from three different systems.
- The metrics that move the business. Revenue, margin, win rate, pipeline, crew hours, and tender return should be easy to read.
- Response time, tracked. Fast follow-up matters. Foxspec should make that visible before slow quoting becomes normal.
- A digest you can use. The goal is a small number of useful signals, not another report you ignore.
Works with what you already use.
You should not have to rip out your accounting package or file storage to make this useful. Foxspec is being shaped to sit alongside the systems trade businesses already rely on.
I started Foxspec after too many conversations with owners who were doing the real work all day, then reopening the laptop at night just to chase quotes, paperwork, and missing context. The goal is simple: when you finally sit down, the first pass should already be there.
Join the early access list.
We onboard a few trade businesses at a time so we can help each one set up properly. Leave your email, and we'll write before we open seats.